Find the money stuck between the work and the invoice.
Every week Cleartally checks your timesheets, approvals and invoices, puts a value on everything that's stuck, and gives each item one owner until it's billed.
No sign-up needed for the demo. It opens a sample agency with a guided tour.
The live demo: Northside Staffing, a sample agency. All names and figures are illustrative.
The work gets done. Then the money waits.
Between a shift being worked and an invoice going out, there are four or five handoffs across different systems and people. A timesheet isn't submitted. An approver is on holiday. Hours are approved but never reach an invoice. Each one is small. Together they quietly hold back cash every single week.
- Nobody can see the total in one place
- Nobody owns the item that's stuck
- It's found at month end, when it's too late
Some of this is just timing. Cleartally shows you which part is actually stuck, and why.
Connect once. Get a clear list every week.
Connect your systems
We link to the systems you already use for bookings, timesheets and invoicing. No new process for your team, and nothing to re-key.
We check every line
Each week every placement, timesheet, approval and invoice is matched. Anything missing, late or mismatched becomes an exception with a value in pounds.
Each item gets an owner
Every exception is assigned to one person, with a one-click chase to the right contact. Leadership gets a short report every Thursday.
Every problem has a value and an owner.
One queue for everything stopping money being billed. Sort by value, filter by owner or client, and work from the top. Nothing is lost in an inbox.
- Valued in pounds, using your real charge rates
- One named owner for every item
- Export to CSV whenever you need it
Click in and see exactly why.
Each exception shows where it's stuck, how the value was worked out, and the records from each system side by side. Chase the right person in one click.
- Records from each system side by side
- Full history of chases and changes
- Reassign or resolve in seconds
See which clients hold you up.
Approval speed, money waiting and open items for every client. When one approver is the bottleneck, you'll know on Thursday, not at month end.
- On-time approval rate per client
- Money waiting, by client and approver
- Send a summary to the approver
A report the board will actually read.
What was found, what was recovered and what's still open. One page, every Thursday morning, ready to print or share.
- Stuck billing, week on week
- Breakdown by type and owner
- Print or save as PDF
Built for recruitment. Ready for any business that runs on approvals.
Click around a real workspace before you talk to anyone.
The live demo opens a sample recruitment agency with a short guided tour. Open any exception, look at a client, read the weekly report. Nothing you do there is saved.
Hosted in London
Your workspace data is stored in a UK data centre.
Encrypted throughout
Encrypted in transit and at rest. Passwords are never stored in plain text.
Access by role
Each person sees only their own workspace, with owner, admin and member roles.
Every change logged
Support access and admin actions are recorded in an audit trail.
See what's stuck in your business this week.
A 30-minute call. We'll show you Cleartally on a sample agency, then talk through how it would work with your systems.